5 EFFECTIVE WAYS OF COMMUNICATION

EFFECTIVE WAYS OF COMMUNICATION

1. Understanding The Word Communication:

Communication is a source of interacting with others. The process of communication is a 2-way process. Businesses with a good grip on effective ways of communication can stand on their own in a competitive market. Any business organization, whether small or large scale, should consider whether its communication with potential customers and other major clients is up to the mark or not.

Communication can make or break any particular business activity as its proper implementation leads to positive results while the opposite could lead to negative brand recognition. Therefore, effective ways of communication take up the responsibility to bring out positive results of communication.

Communication splits into several forms; in verbal communication, you communicate through your words while others listen and understand you. Non-verbal communication is a form in which others observe your actions and behavior and figure out the meaning.

Finally, the written communication refers to the written interaction where you write your message and others read it. These forms transform effective ways of communication.

2. Process Of Communication:

 As mentioned earlier, the concept of communication is a 2-way process, where the sender sends a message. The receiver, also known as a decoder, responds to a proper channel in messages in a limited time frame. Effective ways of communication help the sender and receiver to understand the message carefully. The following seven significant elements are involved in the communication process:

  • Sender
  • Encoding
  • Message
  • Communication channel
  • Receiver
  • Decoding
  • Feedback

A sender is a person who sends a message or initiates a conversation with the other party. First, the sender uses the encoding process to create a message in non-verbal form. Then, after the encoding process, the sender writes the message in oral, symbolic, or non-verbal, depending on the need.

The sender chooses the communication channel that how he wants to deliver the message. The medium to send a message should be feasible to both the sender and the receiver. The choice of the medium depends on the relationship between the sender, receiver, and the urgency of the matter. The effective ways of communication then involve shifts to the second step.

After the message has been delivered, here comes the receiver, who is at the receiving end and is the message’s primary target. The receiver then decodes and interprets the message to understand the message in the best way possible. Effective ways of communication occur when the receiver constructs the information exactly how the sender plans it.

The last and most fundamental element of the communication process is feedback. It makes sure that the receiver receives the correct and exact information. It amplifies the effectiveness of communication. All these seven elements make sure that effective ways of communication carry out.

Before learning about effective ways to make communication better, we must know the involvement of barriers that can affect communication entirely.

3. What Are The Barriers To Effective Ways Of Communication?

Several ways act as barriers to effective ways of communication:

  • Semantic barrier
  • Organizational barrier
  • The psychological or emotional barrier
  • Personal barrier

A semantic barrier arises through a misunderstanding between the sender-receiver with a change in the language unknown to the receiver or misuse of words. It can badly affect effective ways of communication. It also involves using words with different meanings and languages, fault in the translation or decoding of the message, and unclarified information.

Organizational barriers refer to the interference in the information among the employees that can result in bad outcomes of the message and be a failure in the organization. The organizational barrier further divides into the hierarchy of employees, rules, and policies of the organization, organization facilities, and complex organizational structure. Thus the barrier affects communication and results in the company’s failure as well as disturbs the effective ways of communication.

The psychological barrier of communication relates to the bad mental condition of a sender or a receiver. It refers to a person’s consciousness, emotions and opinions as well. If the person is not healthy psychologically, the chances are that it damages the communication. Personal barriers relate to personal factors for the sender or the receiver and can act as an obstacle in communication. It involves life experiences and emotions that upset the effective ways of communication badly.

The personal barrier divides into a lack of listening skills, lousy vocabulary, knowledge, and selective attention towards the message.

4. 5 Effective Ways Of Communication:

These effective ways of communication can help to remove the barriers in the communication and make excellent and clear communication, that can be helpful for the successful decision of an organization as well:

4.1 A Good Listener:

The first and foremost step in communication is to listen carefully to what the other person has to say. Listening makes the work easy for everyone to understand the message. Keep your judgments aside and feedback to yourself while you are listening. First, listen to what others have to say and then share your opinion.

4.2 Pay Attention To Non-Verbal Signs:

When we communicate, we use gestures, body language, action, voice tone, even posture, and words to deliver the message. Therefore, it is essential to learn the non-verbal signs and understand how to send our message. In addition, learning these nonverbal signs can help you build an effective relationship and effective ways of communication.

4.3 Engage The Audience In The Discussion:

Engaging the audience while communicating is a perfect way to build good communication. It helps you to understand your audience. All the audience has a limited period to listen. Therefore it is essential to engage the audience. To make the communication more effective, make the discussions more interactive.

4.4 Express Yourself:

Communication is all about expressing yourself. It is about sharing your thoughts with others in the honest best possible way. It allows you to deliver what you believe in and respect others’ opinions. An excellent way to express yourself to an audience makes the communication strong, which is why it makes it to the top for effective ways of communication.

4.5 Get A Feedback:

The purpose of the feedback is to find out whether the receiver understands the message carefully or not. Both parties need proper feedback to grow good communication in different forms of communication other than face-to-face. Receiving honest feedback from the audience makes you a good communicator. Asking for feedback improves you personally and adds up to practical effective ways of communication.

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About Mark Parker